Ware (Old Hertfordians) Cricket Club

Ware (Old Hertfordians) Cricket Club - Rules & Regulations

 

                           

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    RULES OF WARE (OLD HERTFORDIANS) CRICKET CLUB

1.  TITLE

The Club shall be known as the Ware (Old Hertfordians) Cricket Club,

2.  DEFINITION

               In the construction of these Rules unless there be something in the context inconsistent therewith:

                (a) “the Club” means Ware (Old Hertfordians) Cricket Club.

(b) “the Committee” means the properly elected committee elected annually at the Annual General Meeting by the members.

(c) “the Chairman” means the elected chairman of the committee or, in his absence, his appointed deputy.

(d) “Member” means any category of elected Member of the Club.

(e) “Associate Member” means a member of another sporting or social club with whom the Club have a reciprocal arrangement to use the non-sporting facilities.

(f) The term ‘Old Hertfordian’ shall mean an Old Boy of Richard Hale School, Hertford formerly known as Hertford Grammar School.

(g) “the Rules” means the Rules of the Club from time to time in force.

 Words importing the singular include the plural and vice versa.

 Words importing the masculine gender include the feminine gender.

 Words importing persons shall include corporations.

 Ware (OH) CC Ltd is a proprietors club established to provide cricket facilities for its members and to promote social activities for members and their guests.  The Ware (Old Hertfordians) Cricket Club is an affiliated Club approved by the board to use the facilities provided.

3.  OBJECT

                To play and promote the playing of cricket and the social welfare of members.

 4.  MEMBERSHIP

                (1) Membership shall consist of the following classes: -

   (a) Playing members

                (b) Non-playing members

                (c) Honorary members

                 (d) Vice-Presidents

                 (e) Life Vice-Presidents

                 (f) Associate members

 (2) Admission to membership shall be with the approval of the Committee or by resolution passed at a General Meeting.  The name and address of any person proposed for election for membership must be passed to the Honorary Secretary not less than two days prior to election and may be displayed in the Club premises.  All Members other than Honorary Members and Associate Members may hold office as a Member of the Committee and have full voting rights at any General Meeting.

 (3) The name and address of every Member shall be inserted in a register of names, a copy of which will be kept by the Honorary Secretary and where possible on the Club premises.  Every Member, on becoming a Member, shall be deemed to know the Rules of the Club and shall comply with them and any Bar or other Rules of Ware (OH) CC Ltd.  The granting or refusal of membership shall be entirely at the discretion of the Committee or General Meeting as the case may be and no explanation need be given of any refusal.

 (4) Payment of Ware (Old Hertfordians) Cricket Club subscription shall automatically confer membership of Ware (OH) CC Ltd.

 (5) A list of approved sporting or social clubs conveying Associate Membership will be maintained by the Honorary Secretary and where possible displayed on the Club premises.

 (6) Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, social status or sexual orientation.

 

 5.  SUBSCRIPTIONS

The Annual Subscription and Match Levies to be paid by each Member shall be as may be fixed at an Annual General Meeting except that Life Vice-Presidents, Honorary Members and Associate Members subscription shall be set at zero.  The Annual Subscription is due and payable by 1st May in every year.

  6. ANNUAL GENERAL MEETING

 The Annual General Meeting shall be held as soon as possible after the close of the season and not later than the 31st December in each year.  Fourteen days prior notice and an agenda of the Business shall be given to each member.

 The following business shall be transacted: -

 (a) To receive a report as to the progress of the Club

(b) To receive a financial report from the club accounts for the past year

 (c) To elect the Officers and non-Officer Committee Members for the ensuing year

 (d) To elect Honorary Members and Vice-Presidents

              (e) Where necessary, to appoint an Auditor

 (f) To fix the Annual Subscriptions if any change is proposed

 (g) Any other business of which notice is given

 Nominations for elections under (c) and (d) above shall wherever possible reach the Honorary

                Secretary before the date of the meeting.  However, nominations will be accepted at the Meeting

                provided that the consent of the person nominated has been received by the proposer before the

                nomination is put forward.

 7.  EXTRAORDINARY GENERAL MEETINGS

                These may be convened by the Committee, or by the Honorary Secretary on receipt of a written

                request giving details of the matter to be considered, signed by at least fifteen members of the

                Club.  Within fourteen days of receiving the instructions of the Committee, or of such written

                request, the Honorary Secretary shall give fourteen days notice of the Extraordinary General

                Meeting and an agenda of the business for such meeting to each Member of the Club. 

 8.  VOTING

                At any General Meeting, every Member, including the Chairman, shall have one vote, and in the

                case of an equality of votes the Chairman shall have a second or casting vote.  A quorum shall

                consist of ten members.

 

 9.  OFFICERS OF THE CLUB

                The Officers shall consist of the following: -

                 (i) President

                (ii) Chairman

                (iii) Vice-Chairman

                (iv) Honorary Secretary

                (v) Honorary Treasurer

                (vi) Honorary Fixtures Secretary

                (vii) Honorary Team Secretary

                (viii) 1st XI Captain

                (ix) 1st XI Vice-Captain

                (x) 2nd XI Captain

                (xi) 2nd XI Vice-Captain

                (xii) Sunday XI Captain

                (xiii) Sunday XI Vice-Captain

                (xiv) The Captains and Vice-Captains of any other teams approved by the Committee.

 

 10.  THE COMMITTEE

 A Committee shall manage the business of the Club, its assets and finances, and shall have power to delegate any of its duties to a sub-committee, which may consist of one or more Members.

 The Committee shall consist of the following: -

 (a) The Officers as listed in Rule 9

 (b) Not more than four persons elected at the Annual General Meeting from the Members. These persons to be responsible for assisting with social and fund raising events, ground preparation and maintenance and any other event or task from time to time decided upon by the Officers of the Committee.

 (c) Not more than two persons (who need not be Members) co-opted by the Committee to be members of the Committee in special circumstances.

 The Committee may co-opt another Member to serve in the place of an Officer or elected Committee Member who resigns or ceases to serve for any reason.

 Five elected Members shall constitute a quorum.  Questions arising shall be determined by a majority of votes.  In the case of equality of votes, the Chairman shall have a second or casting vote.  The Chairman elected at the Annual General Meeting shall be the Chairman of the Committee for the ensuing year, but in his absence the Vice-Chairman will deputise or failing this Members of the Committee may appoint an acting Chairman.

 Save as above, the Committee shall regulate the conduct of business as it sees fit.

 11.  SELECTION OF TEAMS

                All teams shall be selected by Officers of the Club authorised to do so.

  12.  TERMINATION OF MEMBERSHIP

                Any Member may resign his membership by giving notice to the Honorary Secretary.  Any

Member resigning after 1st May in any year shall be liable to pay the current subscription.

 The Committee may, by written notice, terminate the membership of any Member forthwith, if

such Member in the opinion of the Committee is guilty of: -

 

                (a) Wilful or persistent refusal or delay in the payment of subscriptions or dues.

                (b) Persistent or serious misconduct or breach of Rules of the Club or Ware (OH) CC Ltd

                (c) Any other reason which the Committee in its discretion shall consider adequate cause.

13.  FINANCE

(1) All monies received by any Member on behalf of the Club shall be forthwith passed to the Honorary Treasurer, or in his absence a Member of the Committee, or paid into the Club’s bank account and the Honorary Treasurer advised.

(2) No Member has any power to enter into any financial commitment or to sign or endorse any cheque, bill of exchange, promissory note or other instrument on behalf of the Club except such as may be authorised in writing by the Committee or by these Rules.

 (3) The financial year shall end on the 31st day of December each year.  The accounts of the Club shall be presented to the Members annually on or about the date of the Annual General Meeting.  The accounts shall be audited at the direction of the Committee.

 (4) The Committee shall make such arrangement for the signing of cheques and payment of monies as it sees fit but so far as not otherwise decided by the Committee, the following shall apply: -

 (a) For amounts up to and including £300 (three hundred pounds) one person from the following may sign cheques – the President, the Chairman, the Honorary Treasurer or the Honorary Secretary.

 (b) For amounts over £300 (three hundred pounds) any two persons from the following shall sign cheques – the  President, the Chairman, The Honorary Treasurer or the Honorary Secretary.

 Expenditure over £300 (three hundred pounds) shall be approved by the Committee.

 14.  DUES AND CHARGES

                 The Committee shall have power, in addition to the subscription, to charge Members and others for teas, match levies, use of other premises or facilities and, with the permission of Ware (OH) CC Ltd, entrance to and the use of the Club grounds, enclosures and Club rooms as it shall in its discretion think fit in the interests of the Club.

 15.  ALTERATION TO RULES

                The Rules may be altered or varied following due notice by ordinary resolution at a General or Extraordinary general Meeting.

 16.  DISSOLUTION

The Club shall only be dissolved by a resolution passed by a two-thirds majority of those present and entitled to voteat an Extraordinary General Meeting convened for the purpose. In the event of such a resolution being passed the Club shall forthwith be dissolved and

 

(i) the funds and assets of the Club shall be realised;

(ii) all debts and commitments of the Club shall be discharged;

(iii) any funds and property remaining shall be distributed in such a manner as shall be decided at an Extraordinary General Meeting.

 

 17.  AUDITORS

                An Auditor, not being a Member of the Committee, shall be elected or appointed annually at the discretion of the Committee.

 Approved and adopted by Members at the Annual General Meeting held on Thursday 6th November 2003.